Legals including Privacy Notice and Contact information.
If you do not want to agree, or be bound by these, you should stop using the websites and services immediately and do not enter into a contractual relationship with Jenn MacKay Photography.
Click on each section below for more information.
Last Updated: 01/01/2019
Any questions then please contact me
Data Privacy Notice
Data Controller: Jenn MacKay Photography
Why (Clients / Potential Client)
As a photography business I will receive information from potential clients, clients, previous clients & 3rd parties as part of providing photography services.
Client information (including information related to the other relevant parties) will be primarily gathered stored and processed for the purpose of performing the contracted photography services.
Why (Linked Parties)
It is also expected that individuals who are not the contracted client there will be a legitimate interest for example where multiple parties are present in a photoshoot or given access where authorised by the client. This may also apply for potential clients. Where an order is placed this will create and additional contract for those Parties involved to enable fulfilment of this element.
Note that while the services are aimed at adults and not for children directly, Children will be part of many of the photographs, and some of their details will be required to ensure that services are carried out appropriately and safely and details such as their names and ages will be gathers to assist with the these sessions.
Why (Linked parties part 2)
Many of the photography sessions will involve individuals other than the contracted party and as such there is a legitimate interest invoked for those who are included in any photographs, and those who wish to purchase any services/products of these products/services. The contracted party is responsible for ensuring that they have sufficient authority to exercise their interest and that they agree that any party provide the access details to purchase any of the images are able to do so without restrictions
The photographer retains full copyright and discretion on which contract, image(s), services, and parties can complete these transactions and retains the right to refuse to undertake any request.
Categories of Data
Basic Details including Contact Information, Event Details (Including other parties, may included ages (primarily for children due to the nature of the different photo shoots, suitability and safety requirements), Name, Address, Phone number, Email, Company, Website, Birthday, Who referred by, Payment Details, Social Media Contacts, Images and Galleries, Other Parties. Where you access our services via another route, social media or website they will have their own privacy policies and terms and conditions.
The information is held by me as data controller to enable me to operate efficiently and to provide the goods and services offered it is necessary to pass some information where relevant to other systems and providers. For example my email, calendar, scheduler and account management systems, my photo gallery website, banking and payment services provider, my public website and if a physical product such as prints, albums the relevant supplier.
More Data Sharing
In addition there may be occasions where some information and or images may be share where appropriate with relevant my professional bodies, insurers and HMRC.
Copyright and Publication of Images
As copyright is owned and retained by Jenn MacKay Photography these images may be made available including social media, promotions etc unless agreed otherwise in writing.
Jenn MacKay Photography selects which services and providers are used with due consideration to the different options available on the market and which are most likely to achieve the desired outcome. This means that some of the services will be based out with the UK/EEA. Where possible providers are selected where they participate in the EU-US privacy shield agreement.
Transfer of Data out with the UK/EEA
Currently none of the main professional photographer gallery websites suppliers are either based in the EU or participate in the formal Privacy Shield agreement at present. As a result full online galleries will only be available to clients who consent to their data being shared in such a manner.
The information held and any associated images will be retained for only the period deemend sufficient for example, invoices and orders including contact details would normally be retained for a period of up to 7 years inline with HMRC record management policy.
Images may be deleted sooner however as the copyright is retained by Jenn Mackay Photography these may be kept indefinitely for the protection and use of Jenn Mackay Photography with no expectation that images are accessible to the client after your Gallery expires unless agreed otherwise in writing.
Your Data Rights
You have a number of rights under the regulations including, right to be informed, right of access, right to rectification, right to erasure, right to restrict processing, right to data portability, right to object & rights related to automated decisions.
Clients can view and update their information via their client portal or by getting in touch.
Exercising Your Data Rights
To exercise your rights please contact me using the contact details on this page, via the website, or you can email firstname.lastname@example.org or phone/text 07900248639.
The right to withdraw consent only applies where you have provided information that does not need to be retained, for example an enquiry that does not progress to a contract, or additional information that you have volunteered.
You have the right to raise any issues or concerns with the Information Commissioners Office (ICO). You can find out more information and contact them via their website www.ico.org.uk or by telephone 0303 123 1113.
Latest Version / Updates
Last Updated: 01/01/2019
What If I Don't Agree
If you do not want to agree, or be bound by these, you should stop using the services and not enter into a contractual relationship with Jenn MacKay Photography.
Websites and Applications
www.Jennmackayphotography.co.uk (and .com) along with any subdomain (and its redirects source/links) such as photos.jennmackayphotography.co.uk, this includes access to your Client Portal & Gallery are subject to both these terms and privacy notice and any additional ones as set out on each service. Some will be services provided to jennmackayphotography and my clients to deliver the services, others will be links to third parties are for reference only.
We gather and use certain information about individuals in order to provide products and services and to enable certain functions on this website.
We also collect information to better understand how visitors use this website and to present timely, relevant information to them.
We may collect: Name & job title,
Contact information inc email address,
Demographic information, such as postcode, preferences & interests
Website usage data, Other information relevant to client enquiries, offers or surveys
Analytics - Why
Collecting this helps us understand what you are looking from me, enabling us to deliver improved products and services.
Specifically, we may use data:
For my own records, To improve the products & services I provide
To contact you in response to a specific enquiry, To customise the website for you, To send you communications about products, services, offers and other things we think might be relevant to you including market research.
A cookie is a small file placed on your computer's hard drive. It enables our website to identify your computer as you view different pages on our website.
Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.
Cookies - Why
Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
Test content on our website.
Store information about your preferences. Personalise Content and Appearance
Cookies - Settings
Cookies - All About
To learn more about cookies in general and how they are used, visit: www.AllAboutCookies.org.
When you fill in a form or provide your details on our website, you will see one or more tick boxes allowing you to:
Opt-in to receive marketing communications from us by email, telephone, text message or post.
If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:
Sign in to our website and change your opt-in settings.
Send an email to email@example.com
GDPR, DPA and Sharing Data
We will never lease, distribute or sell your personal information to third parties unless we have your permission or the law requires us to.
Any personal information we hold about you is stored and processed under our data protection policy, in line with the General Data Protection Regulation (2016/679/EU) commonly referred to as ‘GDPR’ effective 25 May 2018 which replaced its predecessor the Data Protection Act 1998.
We will always hold your information securely. Where possible we use encryption and passwords to maximise protection of your information and images particularly as these are held and accessed via websites and applications,
To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.
We also follow stringent procedures to ensure we work with all personal data in line with the relevant Data Protection Regulations.
Our website may contain links to other websites.
Please note that we have no control of websites outside the Jenn MacKay Photography domains. If you provide information to a website to which we link, we are not responsible for its protection and privacy.
Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.
This policy is updated from time to time. The latest version is published on this page accessed via www.jennmackayphotography.co.uk/legal
If you have any questions please contact me
Last Updated: 01/01/2019