Legal Information & Privacy Notice

 

 

Legals including Privacy Notice and Contact information.

 

If you do not want to agree, or be bound by these, you should stop using the websites and services immediately and do not enter into a contractual relationship with Jenn MacKay Photography.

 

Data Controller: Jenn MacKay Photography

Postal Address: 26 Fraser Street, Golspie, KW10 6TR

Mobile: 07900248639

Website: www.jennmackayphotography.co.uk

Email: photos@jennmackayphotography.co.uk

 

As a photography business I will receive information from potential clients, clients, previous clients & 3rd parties as part of providing photography services.

 

Client information (including information related to the other relevant parties) will be primarily gathered stored and processed for the purpose of performing the contracted photography services in addition information it is also expected that individuals who are not the contracted client there will be a legitimate interest for example where multiple parties are present in a photoshoot or given access where authorised by the client. This may also apply for potential clients. Where an order is placed this will create and additional contract for those Parties involved to enable fulfilment of this element.

Note that while the services are aimed at adults and not for children directly, Children will be part of many of the photographs, and some of their details will be required to ensure that services are carried out appropriately and safely and details such as their names and ages will be gathers to assist with the these sessions.

 

Many of the photography sessions will involve individuals other than the contracted party and as such there is a legitimate interest invoked for those who are included in any photographs, and those who wish to purchase any services/products of these products/services. The contracted party is responsible for ensuring that they have sufficient authority to exercise their interest and that they agree that any party provide the access details to purchase any of the images are able to do so without restrictions by the contracted party.

 

The photographer retains full copyright and discretion on which contract, image(s), services, and parties can complete these transactions and retains the right to refuse to undertake any request.

 

The categories of personal data likely to be used include Basic Details including Contact Information, Event Details (Including other parties, may included ages (primarily for children due to the nature of the different photo shoots, suitability and safety requirements), Name, Address, Phone number, Email, Company, Website, Birthday, Who referred by, Payment Details, Social Media Contacts, Images and Galleries, Other Parties. Where you access our services via another route, such as facebook, twitter, linked, websites etc they will have their own policy, and may share information in line with their privacy policy and terms and conditions.

 

The information is held by me as data controller to enable me to operate efficiently and to provide the goods and services offered it is necessary to pass some information where relevant to other systems and providers. For example my email, calendar, scheduler and account management systems,  my photo gallery website, banking and payment services provider, my public website and if a physical product such as prints, albums the relevant supplier. In addition there may be occasions where some information and or images may be share where appropriate with relevant my professional bodies, insurers and HMRC.

As copyright is owned and retained by Jenn MacKay Photography these images may be made available including social media, promotions etc unless agreed otherwise in writing.

 

Jenn MacKay Photography selects which services and providers are used with due consideration to different the options available on the market and which are most likely to achieve the desired outcome. This means that some of the services will be based outwit the EEA. Where possible providers are selected where they participate in the EU-US privacy shield agreement. Currently there are none of the main professional photographer gallery websites suppliers who are either based in the EU or participate in the formal Privacy Shield agreement at present. As a result full online galleries will only be available to clients who consent to their data being shared in such a manor.

 

The information held and any associated images will be retained for only the period deemend sufficient for example, invoices and orders including contact details would normally be retained for a period of up to 7 years inline with HMRC record management policy.

 

Images may be deleted sooner however as the copyright is retained by Jenn Mackay Photography these may be kept indefinitely for the protection and use of Jenn Mackay Photography with no expectation that images are accessible to the client after your Gallery expires unless agreed otherwise in writing.

 

You have a number of rights under the regulations including, right to be informed, right of access, right to rectification, right to erasure, right to restrict processing, right to data portability, right to object & rights related to automated decisions.

Clients can view and update their information via their client portal or by getting in touch.

 

To exercise your rights please contact me using the contact details on this page, via the website, or you can email photos@jennmackayphotography.co.uk or phone/text 07900248639.

 

The right to withdraw consent  only applies where you have provided information that does not need to be retained, for example an enquiry that does not progress to a contract, or additional information that you have volunteered.

 

You have the right to raise any issues or concerns with the Information Commissioners Office (ICO). You can find out more information and contact them via their website www.ico.org.uk or by telephone 0303 123 1113.

 

Updates to this privacy policy will be posted online, and links can be found in your contract, client portal, and the websites. If you would like an up to date version please contact me.

 

If you do not want to agree, or be bound by these, you should stop using the services and not enter into a contractual relationship with Jenn MacKay Photography.

 

Websites & Applications

 

www.Jennmackayphotography.co.uk (and .com) along with any subdomain (and its redirects source/links) such as photos.jennmackayphotography.co.uk, this includes access to your Client Portal & Gallery are subject both these terms and privacy notice and any additional ones as set out on each service. Some will be services provided to jennmackayphotography and my clients to deliver the services, others will be links to third parties are for reference only.

 

This website privacy policy describes how Jenn MacKay Photography protects and makes use of the information you give the company when you use this website.

 

If you are asked to provide information when using this website, it will only be used in the ways described in this privacy policy.

 

We gather and use certain information about individuals in order to provide products and services and to enable certain functions on this website.

We also collect information to better understand how visitors use this website and to present timely, relevant information to them.

 

We may collect the following information:

Name and job title

Contact information including email address

Demographic information, such as postcode, preferences and interests

Website usage data

Other information relevant to client enquiries

Other information pertaining to special offers and surveys

 

Collecting this data helps us understand what you are looking from the company, enabling us to deliver improved products and services.

Specifically, we may use data:

For our own internal records

To improve the products and services we provide

To contact you in response to a specific enquiry

To customise the website for you

To send you promotional emails about products, services, offers and other things we think might be relevant to you.

To send you promotional mailings or to call you about products, services, offers and other things we think might be relevant to you.

To contact you via email, telephone or mail for market research reasons.

 

A cookie is a small file placed on your computer's hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

 

We may use cookies to:

Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.

Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.

Test content on our website. For example, 50% of our users might see one piece of content, the other 50% a different piece of content.

Store information about your preferences. The website can then present you with information you will find more relevant and interesting.

To recognise when you return to our website. We may show your relevant content, or provide functionality you used previously.

Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

 

You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies.

However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you.

Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it.

To learn more about cookies and how they are used, visit All About Cookies.

 

When you fill in a form or provide your details on our website, you will see one or more tick boxes allowing you to:

Opt-in to receive marketing communications from us by email, telephone, text message or post.

If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:

Sign in to our website and change your opt-in settings.

Send an email to photos@jennmackayphotography.co.uk

 

We will never lease, distribute or sell your personal information to third parties unless we have your permission or the law requires us to.

 

Any personal information we hold about you is stored and processed under our data protection policy, in line with the General Data Protection Regulation (2016/679/EU) commonly referred to as ‘GDPR’ effective 25 May 2018 which replaced its predecessor the Data Protection Act 1998.

 

We will always hold your information securely. Where possible we use encryption and passwords to maximise protection of your information and images particularly as these are held and accessed via websites and applications,

To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

We also follow stringent procedures to ensure we work with all personal data in line with the relevant Data Protection Regulations.

 

Our website may contain links to other websites.

Please note that we have no control of websites outside the Jenn MacKay Photography domains. If you provide information to a website to which we link, we are not responsible for its protection and privacy.

Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

 

This policy is updated from time to time. The latest version is published on this page accessed via www.jennmackayphotography.co.uk/legal

 

If you have any questions please contact me 

 

Last updated on 07/05/2018

 

 

 

Contact us today!

If you have any queries or wish to make an appointment, please contact us:

 

07900248639 07900248639

photos@jennmackayphotography.co.uk

 

Or use our contact form.

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